Grants Manager

CUNY Institute for Implementation Science in Population Health

Posted 1 month ago

The City University of New York (CUNY)  Institute for Implementation Science in Population Health (ISPH) is a University-wide research Institute that is administratively housed in the CUNY Graduate School of Public Health and Health Policy.  Researchers at the ISPH conduct rigorous real-world research that focuses on implementation within the realms of COVID-19, HIV, substance use, and other areas of public health.  On average, the ISPH submits over 35 grant applications annually (~$50m), and we manage over 25 active prime and sub awards (~$5m), the majority of which are NIH-funded. 

The ISPH is recruiting for a part-time or full-time Grants Manager, who will report to the ISPH Associate Director.  The role is intended to be full-time but there is flexibility to accommodate a modified work schedule for the right candidate.  The start date is June 15 (or mutually agreed upon) with a one year hire commitment.  Further extension is dependent on funding availability and performance.  The position can also be remote as long as the successful candidate is authorized to work in the United States. Salary is competitive and commensurate with experience. 

The position is intended to support research projects over their entire life cycle, from pre-award to close-out. The ideal candidate would have prior experience with grants management, either in a pre-award or post-award capacity, but training is available to support new skill development. 

Responsibilities will include:

  • Working with faculty to submit NIH applications, including developing budgets and justifications, advising on and reviewing all other components for compliance and proper structure, obtaining internal clearance, and facilitating submission
  • Developing budgets and justifications for grant applications and adapting funded proposals as necessary during the post-award period and ensuring all donor deadlines and requirements are met
  • Working with legal staff to ensure the timely review and execution of contracts, subcontracts, and consultancy agreements
  • Assisting with bookkeeping, including monitoring employee timesheets and assisting the Associate Director with subcontract invoices, vendor payments and reimbursements
  • Monitoring all post-award compliance, including human subjects, progress reports, budget spending, etc
  • Annual forecasting and budget projections for individual research grants and investigator portfolios
  • Develop and update standard operating procedures and checklists to streamline submissions and processes 

Desired qualifications:

  • Bachelor’s degree and prior experience in award management or other project management or program administration. 
  • Working knowledge of donor rules, regulations, and compliance, with National Institutes of Health (NIH)-related grants administration experience strongly preferred
  • Professional conduct in all interactions and the highest level of integrity
  • Strong attention to detail and organization
  • Excellent technical skills in writing, editing, formatting, and spreadsheet manipulation
  • Organized, flexible, self-motivated, hard worker, and above all, a team player
  • Flexibility and willingness to assume tasks, often with tight deadlines
  • Ability to identify and solve problems using sound judgment, initiative and creativity
  • A professional interest in public health and the themed areas of the Institute

We will begin screening applicants immediately, and will continue to do so until the position is filled.

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